The Benefits of the Cloud: Room Finder in Microsoft Exchange
Cloud computing is revolutionizing the way businesses manage their IT services. By leveraging cloud architecture, businesses can reduce overhead costs, increase scalability and save time. With cloud-based solutions like Microsoft Exchange, businesses have access to powerful features like Room Finder that make managing communications more efficient and secure.
What is Room Finder?
Room Finder is a feature in Microsoft Exchange that allows users to search for available rooms or resources when scheduling meetings. Room Finder searches through the Exchange calendar and helps users find available rooms or resources based on their criteria. Room Finder also allows users to book available rooms or resources without having to contact another user or wait for a response.
How Does Room Finder Work?
Room Finder is integrated into the Outlook client and makes it easy for users to find available rooms or resources when scheduling meetings. Room Finder searches the Exchange calendar and displays a list of available rooms based on the criteria specified by the user. Room Finder also allows users to book available rooms or resources without having to contact another user or wait for a response.
Configuring Room Finder in Microsoft Exchange
Configuring Room Finder in Microsoft Exchange is a relatively straightforward process. The first step is to create a Room List in the Exchange Admin Center. This is done by selecting the Room List option in the Mail Flow section of the Exchange Admin Center. Next, the Room List needs to be populated with the desired rooms or resources. This is done by selecting the plus icon in the Room List section of the Exchange Admin Center. Once the Room List is populated, the Room Finder feature will be enabled in Outlook.
Room Finder in the Outlook Client
Once Room Finder has been enabled in Outlook, users can begin searching for available rooms or resources when scheduling meetings. Room Finder is accessed via the Find a Room button in the Meeting tab of the Outlook client. When the Find a Room button is clicked, users will be presented with a list of available rooms based on the criteria specified in the exchange admin center. From this list, users can select the desired room or resource and book it without having to contact another user or wait for a response.
Conclusion
Room Finder is a powerful feature in Microsoft Exchange that enables users to quickly and easily find available rooms or resources when scheduling meetings. Configuring Room Finder in Microsoft Exchange is a simple process that can be completed in a few steps. Once Room Finder has been enabled in Outlook, users can begin searching for available rooms or resources with just a few clicks. With Room Finder, businesses can reduce overhead costs, increase scalability and save time.
References:
How to configure the new Room Finder in Outlook
