How to Set up an Out of Office Message in Outlook
Introduction
It can be difficult to stay on top of work emails when you are out of the office, so setting up an out of office message in Outlook is a great way to make sure your contacts know that you’re away and will respond to their emails at a later date. This article will explain how to set up an out of office message in Outlook, as well as how to customize your message to suit your needs.
Step-by-Step Instructions
1. Open Outlook
The first step to setting up an out of office message in Outlook is to open the Outlook program. You can find the program on your computer’s main screen or by searching for “Outlook” in the search bar. Once you have opened Outlook, you will need to log in with your Microsoft account in order to access the out of office feature.
2. Click File
Once you have opened Outlook and logged in with your Microsoft account, the next step is to click the “File” tab in the top left corner of the window. This will open a new window with several options, including the “Automatic Replies” option.
3. Select Automatic Replies
When you click the “File” tab, a new window will open with several options. At the bottom of the window, you will see the “Automatic Replies” option. Click this option to open the out of office message window.
4. Set Automatic Replies
Once you have clicked the “Automatic Replies” option, a new window will open with two tabs. The first tab is the “Send Automatic Replies” tab, which is where you will set up the out of office message. You can customize the message by entering a subject line, the message text, and the duration of the message.
5. Customize the Message
Once you have set up the out of office message, you can further customize it by clicking the “Rules” tab. This tab allows you to set rules for which emails will receive the out of office message, such as only sending the message to people in your contact list or only sending it to specific email addresses. This can be a helpful way to ensure that only the people who need to know that you are out of the office receive the message.
6. Test the Message
Once you have set up the out of office message and customized it to your liking, it’s a good idea to test it out to make sure it works as expected. To do this, send a test email to yourself and see if the out of office message is delivered as expected.
7. Activate the Message
Once you have tested the out of office message and everything looks good, you can activate the message by clicking the “Send Automatic Replies” button in the “Send Automatic Replies” tab. This will ensure that all emails sent to you while you are out of the office will receive the out of office message.
Conclusion
Setting up an out of office message in Outlook is a great way to let your contacts know that you are away and will respond to their emails at a later date. This article has outlined the steps to setting up an out of office message in Outlook, as well as how to customize the message to suit your needs. With the help of this guide, you should be able to easily set up an out of office message in Outlook and ensure that all of your contacts know that you are away.
References:
How to configure your Outlook out of office message
1. Set Outlook Out of Office Message
2. Out of Office reply on Outlook
